Property inspectors and managers check many commercial properties to make sure they comply with building regulations and that each part of the structure is in perfect condition. These inspectors generally review all aspects of a building, from its exterior to the interior. A property inspection report is then supplemented by a commercial property inspection report, detailing any issues that may have been overlooked during the inspection.
Many property inspectors and managers rely on these reports to guide them in making their final decisions regarding any potential problems with commercial properties. For example, if the property inspector finds a broken down toilet or other major plumbing issue, the manager can decide whether or not to take the property off the market. The inspection report template will also provide the property manager with all of the necessary information for the property owner to respond to any repairs required before the purchase contract is signed.
Even if there is no significant damage to the property, most property owners consider it prudent to have their property inspected at least once a year, especially in areas with a high crime rate. It is important to note, however, that the frequency of inspections will vary depending on the type of business being inspected. If the property is a rental property or a hotel, for example, the frequency will be lower than those found in more traditional businesses.
Although most commercial properties have a property maintenance manager, this does not mean that the owner is not involved in the process. When a property has an inspection performed, the property owner is still given a copy of the report as well as the name and contact information of the inspector conducting the inspection. The owner is also given a reasonable time frame within which to remedy the problems identified during the inspection. The inspection report template is used to allow the property owner to communicate his or her concerns regarding any issues discovered during the inspection.
In many cases, the property owner will make improvements to the structure before the inspection is conducted, but there is always the chance that he or she will overlook something that the inspector did not see during the visit. The inspector may choose to add a note to the report stating that the problem was not present when the inspection took place. This should be noted in the property inspection report template so that the property owner can have a clear understanding of what needs to be done.
At times, the property owner may be surprised to learn that there is a problem or concern with one or more of the elements listed in the report, even if the issue is not the cause of immediate concern. For example, a report may state that the property has a leaky roof, even if this is not a major concern. If a tenant or visitor falls through the roof while trying to remove something on the ceiling, it is important that the tenant or visitor knows the reason for the concern and what action needs to be taken in order to fix the situation.
By having a property inspection report template, the property owner can avoid unnecessary costs by having to pay for additional inspections. Not only is it likely that the inspector will offer an explanation as to why the issue was not detected, but if the report is in the form of a template, the cost for additional inspections can be avoided. By having the document available, the property owner will also be able to make sure that all of the necessary items are present to make repairs to the property before the contract is signed.
Although many inspectors and property owners use the same form of report to create their report, the format is not mandatory. The template is simply a starting point for the property owner to provide relevant and timely information about any concerns that may have been missed during the inspection. It is important to remember, however, that the inspector and property owner should remain honest with the document. A template is not a substitute for hard facts and professional judgments.