Fleet Maintenance Spreadsheet

A good-maintained vehicle ensures that the least operating expense is incurred for the company’s fleet. Fleet maintenance sheet helps in maintenance and planning for an organized fleet to prevent any unplanned downtime. These spreadsheets can be easily integrated with any kind of fleet. They make for an easy and hassle-free application to the users.

It can also be used as a guide in keeping records of routine maintenance. The information can be saved in the spreadsheet so that future maintenance schedules can be made based on the current status of the vehicle and the frequency of the work. This helps to plan the schedule accurately and efficiently and to reduce the time needed in doing the maintenance.

Fleet Maintenance Schedule Spreadsheet and Fleet Management Excel Spreadsheet Free
Fleet Maintenance Schedule Spreadsheet and Fleet Management Excel Spreadsheet Free

The maintenance work can be scheduled based on the level of maintenance required and the vehicles availability. The schedule can be used to plan out the type of work to be done. For example, the engine or brake work might require different time frames. The maintenance works done by the technician must be according to the specifications provided by the owner of the car and/or the owner should also provide the vehicle owner with a list of cars needing to be serviced and when they should be serviced.

Maintenance work may require replacement of parts, overhauling and new parts etc. In this case the spreadsheet can be used to schedule the work so that it doesn’t interfere with the maintenance schedule of the vehicles. For instance, while changing the oil in one car, the work of changing the oil for other cars cannot be scheduled at the same time.

Scheduling of the fleet maintenance work also helps in increasing the productivity and reducing the downtime for other vehicles. A good maintenance record also improves the safety of the drivers. Drivers are not allowed to take shortcuts during work and therefore, a good record of maintenance means less likelihood of accidents and injuries due to suboptimal work practices.

An efficient maintenance record can be obtained from several sources. These include the owner of the cars, mechanics, service center, and technicians of the company providing the maintenance services. Maintenance records can also be obtained from various companies providing fleet maintenance services. This includes manufacturers of the vehicles such as Jaguar Land Rover, Toyota, Rolls Royce etc. If you do not know any reliable source then make sure that you contact the manufacturer of the vehicles.

Fleet Maintenance Spreadsheet and Fleet Maintenance Tracking Spreadsheet
Fleet Maintenance Spreadsheet and Fleet Maintenance Tracking Spreadsheet

Maintenance records can be kept in the spreadsheet either manually or electronically. In case of manual maintenance work it can be done manually or by using software. With the help of software the maintenance work can be completed in just a few hours. Manual maintenance records are used for regular maintenance work.

An electronic version of the maintenance record is useful when the company is expanding its business and requires a wider network of fleet of vehicles. The service center can be contacted regularly for maintenance checkups and changes. Electronic maintenance reports can be transferred and stored to a file so that the management can be informed if any car has gone haywire.

Fleet Maintenance Spreadsheet Excel and Fleet Vehicle Maintenance Spreadsheet
Fleet Maintenance Spreadsheet Excel and Fleet Vehicle Maintenance Spreadsheet

Maintenance records can be maintained on computer software so that all the relevant data can be stored in a single file and used later on. This saves on time and money and ensures that all the required maintenance information is available at any time. Maintenance records can be easily updated by using the online maintenance service provided by various companies.

It is very important to keep a record of maintenance work done at the service center. If the service center is new and the owners of the vehicles are not aware of the work done, there is a possibility that the work done will not be adequate. Or the work could even go wrong. This could lead to injury or even damage to the vehicle.

It is possible to keep a log of maintenance work and send an email to the service center to get the details regarding the work. If your company is new and has little knowledge about the service center then it is advisable to rely on the service center to send an email to the service center and get details of the work.

Maintenance records can be kept on the service center’s website or in an electronic format. This can be easily accessed by the management for updating the maintenance records. The service center can be informed immediately by contacting the maintenance department and can update the maintenance record in a timely manner.