A physical security incident report template is one of the most important documents you can use to document security and safety events. The physical security incident report will help you track, document, and provide reporting for your company’s physical security program. The template itself is not a hard-copy document that will need to be faxed or mailed out, but it is very valuable in helping you manage and monitor your company’s physical security.
Most of us know that it is necessary to keep copies of our report. This is so that it can be reviewed whenever an event happens, should an incident occur, or if there is something that needs to be looked into in order to keep the company safe and secure. This includes keeping the physical security incident report in your office as well as keeping copies in your personal file cabinet.
But just what should you include in the report? Well, you’ll need to document every event that happens and keep a record of each one. If you’re having trouble keeping your notes organized, then consider taking a course about incident reporting or some other training course that will teach you how to create a standard report. It will be more useful if you can keep all of your records together.
Keep your incident report template in your office and keep copies in your files. Don’t leave the physical security incident report in a file at home, in case someone else uses your information. Keep a copy in your office and your personal files.
In addition to keeping your report in a file and keeping copies of the report, you’ll also need to keep a record of everything you did in response to the incidents. If you have to, get everyone involved on the same page with their reports. You may even need to have each employee to write down their own reports and put them in a binder or file them with a list so that they are easily found.
The physical security incident report will include all the pertinent information that you need to gather information from and present it to your supervisor or other members of the company. This includes information like the name of the person who was responsible for each incident, the names of any other people who witnessed the incident and/or had a hand in it, and any other information that may be helpful in assessing whether the situation warrants further investigation.
With this information in hand, you can begin to organize your physical security report by creating an incident log. That lists every entry you’ve made in your file or binder, whether you wrote the entry in the log or not.
As an example, your incident log might include entries such as “Employee enters the office to make a purchase”Employee leaves office to buy food.” You may even have entries such as “Employee drops his keys and starts walking back into his office.” All of these entries make it easier for you to categorize and organize your incident logs. When you do have a listing of the incidents in your log, you can easily review them and find any information that you have trouble sorting out.
In order to properly present your physical security incident report, you should always be organized. This includes keeping all of the necessary information in front of you. If you are working from a binder or file, you need to make sure that there is plenty of room left to write down what information you need.
Having this physical security incident report template around will allow you to organize your file and provide it with the structure you need. When you need to present it to your supervisor.
Remember, the best way to present a physical security incident report is to use a written log. With a good log, a binder, and an index.