This article will show you an example of a security incident report and help you understand how it should be written. The first thing you need to know is that any incident report must include information about the incident, how it occurred, what the victim said before and after, who witnessed it, and why the incident happened in the first place.
Security incident reporting example. This goes back as far as security guard training 101 but always remember to only include the facts in your incident report. Because of the seriousness of these incidents much care needs to be taken in the initial investigation and in your report writing.
A common mistake that is often made is not documenting the information you gather. Many people leave their report out and assume the company is not going to look at it. Keep this in mind when you are making a report. Don’t just leave out information like name of the person involved, the date, time, location, and details like what was stolen or what happened to the victim when the event occurred.
You will also need specific details about the incident. Some may only have a name of the victim, so they need a detailed description of the suspect. For others the details may be more detailed and include a physical description of the suspect, name, and address. All details need to be documented. This is to help the investigation team to get the full story of the incident.
If the police are involved in the investigation of your security incident report example you can include their information as well. This will help them build a case against your suspect and help them build a solid case.
Your report also needs to give the name of the reporting party, the name and address of the reporting entity, and the name of the investigating agency. This helps the investigators build their case against your suspect.
The reporting party also needs to sign the document stating what information the reporting party provided. This helps the reporting party build credibility and trust in your company. It also shows them that they follow the reporting process with care and diligence. And are interested in the safety of the reporting entity and its employees.
Your security incident report example needs to have a format that is easy to read and understand. Be sure to leave the formatting of the document to an expert. Also consider including any charts and tables that will be included so you can easily look at them later for additional detail.
Finally, the report should have a summary of the incident. This is so the reporting party can have an idea of what occurred in an organized manner and the events that occurred during the reporting process. This information is critical for your own reporting system.
The next and most important part of your report is the information about the suspect. It should state the suspect’s name, address, phone number, social security number, driver license number, and any other information that may be of interest to the investigator.
An example of a security incident report also has the suspect’s history. This can include the person’s criminal background, any arrests, or charges against the person, court cases, and any convictions against the person.
The last portion of the report has to be sent out as quickly as possible. You want to have it done within a day or two. If there are any discrepancies between the information in your report and what the investigating party reports you need to make sure you immediately report the discrepancy to the reporting agency.
After your report is completed, you need to send it to the reporting agency. The agency will then review it and do an investigation on the information to verify the information.