The auto transport industry has been using a carbon copy paper/carbon copy format bill of lading form for every auto transfer that happens. This system is extremely obsolete, old fashioned, an unproductive waste of time, an inefficient use of precious resources and most importantly an inefficient way to document the auto transfers. In this article I will go over why I believe this old fashion bill of lading form is not worth using anymore.
First let me explain why it has become necessary to use an old bill of lading form. The first reason is simple and is that the older form was very difficult to decipher. There are several different types of coding that are used in an old form. Each type of code has different meanings to the different government agencies that oversee transportation of vehicles.
Now when a new form is produced, it uses the same types of coding and deciphering process. It is almost impossible for the old form to be able to read the new form.
Second the old auto transport bill of lading template was very time consuming to produce. In order to produce a new form, it required many hours of man hours and many man days were taken away from other projects. This time was then spent creating a new form that was difficult to decipher.
Thirdly the old template form had a very low success rate. When the document was actually delivered to the recipient the failure rate was very high and sometimes the entire document would not be opened because of the problems the form had encountered.
Fourthly the auto transportation bill of lading template was very difficult to produce because of the many different types of codes. Each type of code had its own unique set of rules and processes when it came to opening and closing an auto transport form. Not only were there the different codes for opening and closing but there was also the need to open a blank line for each code that the company used in the process.
Fifthly it was very difficult to get this form to be accepted by government agencies as a written document. Many times an auto transport bill of lading form had to be signed with a seal of the Department of Transportation and even then it would take months for the document to be accepted by government agencies as a valid document.
Last but not least, the auto transport bill of lading template was very difficult to open up once it was opened up. Once it was opened up, it was very difficult to read the forms and decipher the codes that were being used on the forms.
There is just too much risk associated with this type of bill of lading template. The risk of having the forms rejected by government agencies is very high and often in the case of a new form the rejection rate can be double or triple the actual success rate of the forms being accepted by government agencies.
So why is it important to create a new form when the existing auto transport bill of lading template can be used in place of the new form? Well, because when you are in business you want to ensure that the government agencies are always aware of your company’s position with regards to all the legal documents that you are producing.
An auto transport bill of lading template is the safest way to do this. By using this form you can get your business seen as a reputable and dependable business which the government will view favorably.
If you follow this advice and use the auto transport bill of lading template correctly, your company will not be held accountable for the quality of the work done. When the government sees your company as dependable, they will feel confident in working with you again.